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Manage Contacts

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What's in this Article

Applicable Roles/Permissions/Licenses

  • Roles: Any
  • Permissions: Contacts
  • Licenses: Client Management

Info: You must have access to a contact in order to manage it.

To manage your contacts from Canopy Mobile, be sure you have paired your Canopy account with your preferred mobile device. 

Search Contacts

You will be able to search your contacts and view contact details in the Contacts tab of the app.

1. If needed, tap the filters to search for a specific contact type or contact status.

  • Type Options: Individual, Business
  • Status: Client, Prospect, Other

2. Tap the Search bar.

3. Type in a search for the contact using:

  • First name
  • Last name
  • Email
  • Address
  • Phone number

4. Tap a contact for more details.

Add a Contact

Add a contact from your phone through the mobile app.

1. Tap the add icon.

2. Select the applicable option.

  • Tap Add Individual to add an individual contact.
  • Tap Add Business to add a business contact.

3. Enter your contact's Name in the fields provided.

Enter the Business Name if adding a business contact.

4. Tap the option that best describes your contact's Type:

  • Client
  • Prospect
  • Other

5. Enter the contact's Phone Number.

  • Tap the drop-down menu in-line with the Phone Number field to specify this type of phone number.
    • The default option is Mobile.
  • Tap Add phone to enter additional phone numbers.

6. Enter the contact's Email.

  • Tap the drop-down menu to specify whether this email is for work, personal, or other.
  • Tap Add email to add additional email addresses.

7. Enter the contact's Street address in the fields provided.

  • Tap the drop-down menu to specify whether this address is the Physical, Mailing, Work, or Other address for your contact.
  • Tap Add address to enter additional addresses.

8. Enter necessary information in the remaining fields:

  • Social Security Number
    • Enter an Employer Identification Number if adding a business contact.
  • Date of Birth
    • Enter the Date established or incorporated if adding a business.
  • Occupation
    • Select a Business Type if adding a business.
  • Employer
    • Select an Industry if adding a business.
  • Contact Owner
    • This field will default to listing your name as the contact owner.
  • Client Since date
  • Tags
  • Additional Info

9. Tap Save.

Add Tags to a Contact

Add tags to help filter your clients both on Mobile and in the Web app. 

1. Navigate to a contact's edit screen.

2. Tap the Tags field.

3. Search for the applicable tag.

4. Tap the checkbox in line with each tag you wish to assign to the contact.

5. Tap Done.

Get to Know the Contact Profile on Mobile

The Contact Profile on your mobile device will appear slightly different than the Contact Profile in Canopy's web app. You can reach out to your contact through phone or email, and view other key details.

1. The Details tab displays key points of information, such as:

  • Phone number
  • Email
  • Address
  • SSN
  • Contact Type
  • Occupation
  • Tags

2. Tap the Options icon in the top, right corner.

  • Tap Edit contact to edit any of the contact's information.
  • Tap Share to send the contact information to someone else.
  • Tap Add a connection to add connections to the contact.
  • Tap Archive to remove the contact from your contacts list.

4. Tap the call, text, or email icons to complete those actions.

5. Tap the view icon in-line with the SSN field to view the contact's social security number.

Tap the icon again to hide the number.

6. Tap Connections to view important contacts entered into Canopy and connected to this client.

If you have a small screen, you may have to scroll to the right to find the Connections tab.

7. Tap Files to view files uploaded for this contact.

8. Tap Notes to view all notes added to the Contact Profile.

9. Tap Tasks to manage tasks associated with the Contact.

10. Tap Billing to view invoices and the contact's outstanding balance.

Invite a Client to the Client Portal

Invite clients to the Client Portal from the Contact Profile on the Canopy Mobile app. Keep in mind: an invite can only be sent if an email address is provided for the client.

1. Navigate to the Contact Profile and tap Invite to Client Portal.

2. If needed, include a personalized message in the field provided.

3. Tap Send Invitation.

An email will send to the address listed for your client.