(From Canopy Demo Template Content )
Below is the complete task library, organized exactly as it appears in your source document. Each template includes: description, roles, estimated hours, recurrence, due dates, subtasks, client requests, and automations.
AP/AR Cycle Review
Description: Monthly review of AP/AR cycles to validate open items and prepare aging reports.
Role: Staff Accountant
Hours: 1.5 hrs/month
Recurrence: Monthly → 1st business day
Due Date: +3 business days
Subtasks:
Review AP Aging Report — SA, 0.3 hrs
Review AR Aging Report — SA, 0.3 hrs
Verify Vendor Bills — Bookkeeper, 0.2 hrs
Verify Customer Invoices — Bookkeeper, 0.2 hrs
Client Requests: Upload outstanding bills; Provide payment updates
Automations: Subtask auto-progress; Request reminders
AP/AR Aging Reconciliation
Description: Reconcile AP & AR subledgers to GL and summarize discrepancies.
Role: Senior Accountant
Hours: 1 hr/month
Recurrence: Monthly → 5th
Due Date: +3 business days
Subtasks:
Reconcile AP Ledger → GL
Reconcile AR Ledger → GL
Investigate Variances
Prepare Summary
Automation: Notify manager on completion
Bank Feed Health Check
Description: Weekly verification of bank feed connectivity and transaction review.
Role: Bookkeeper
Hours: 0.5 hrs/week
Recurrence: Mondays
Due Date: Same day
Subtasks:
Check feed connections
Resolve errors
Review uncategorized transactions
Client Requests: Update MFA credentials
Automation: Next-day overdue request reminder
Bank Rule Maintenance
Description: Maintain and enhance bank rules monthly.
Role: Bookkeeper
Hours: 0.5 hrs/month
Recurrence: Monthly → 10th
Due Date: +3 business days
Subtasks:
Review existing rules
Update misfiring rules
Add new vendor/category rules
Automation: Internal note on completion
Cashflow Dashboard Update
Description: Quarterly KPI and dashboard refresh.
Role: Senior Accountant
Hours: 2 hrs/quarter
Recurrence: Quarterly → 1st business day
Due Date: +7 days
Subtasks:
Refresh KPI data
Update cashflow model
Update dashboard visuals
Prepare summary notes
Automation: Notify partner on completion
Annual Tax Prep Checklist
Description: Prepare year-end document request list and trial balance readiness.
Role: Tax Preparer
Hours: 1 hr/year
Recurrence: Jan 5
Due Date: +10 days
Subtasks:
Prepare doc request list
Confirm TB finalized
Identify missing documents
Client Request: Upload year-end tax docs
Automation: 3-day reminder for overdue requests
Year-End Document Request
Description: Request depreciation schedules, loans, and inventory data.
Role: Admin / Tax Assistant
Hours: 0.5 hrs/year
Recurrence: Jan 10
Due Date: +3 days
Client Requests:
Depreciation schedules
Loan statements
Inventory count
Automation: Reminder for overdue requests
Monthly Financial Package Assembly
Description: Assemble financial statements, dashboards, and summaries.
Role: Senior Accountant
Hours: 1 hr/month
Recurrence: Monthly → 12th
Due Date: 15th
Subtasks:
Export/verify financials
Prepare KPIs
Record video walkthrough
Assemble final package
Automation: Notify client on completion
Quarterly Strategic Review
Description: Conduct quarterly financial strategy session using updated forecasts.
Role: Senior Advisor / Partner
Hours: 2 hrs/quarter
Recurrence: First Monday after close
Due Date: 7 days before meeting
Subtasks:
Update forecasts
Prepare strategy roadmap
Draft talking points
Automation: Auto-send meeting summary
Weekly Bookkeeping Review
Description: Weekly categorization, mini-reconciliation, and cashflow monitoring.
Role: Bookkeeper
Hours: 1 hr/week
Recurrence: Fridays
Due Date: Same day
Subtasks:
Categorize transactions
Perform mini-reconciliation
Check cashflow variances
Client Request: Upload missing receipts
Automation: Next-day reminder