What Is The Aged Receivables (AR) Summary Report?
The Aged Receivables (AR) Summary report shows outstanding client balances in Canopy, grouped by how long invoices have been unpaid.
Why This Matters
The AR Summary helps firms understand expected cash flow, identify overdue balances, and prioritize collections. It’s a core report for monitoring financial health and reducing aging receivables before they become uncollectible.
Table Of Contents
What’s Included In The AR Summary
The AR Summary does include balances associated with:
Active clients
Archived clients
Deleted clients
Because archived or deleted clients may still have active invoices, those invoices can continue to appear on the AR Summary until the invoices themselves are archived or deleted.
What’s Not Included In The AR Summary
The AR Summary does not include:
Archived invoices
Deleted invoices
Once an invoice is archived or deleted, it is immediately removed from AR aging reports.
Report Columns And Definitions
The Aged Receivables Summary displays a high-level view of outstanding balances using the following columns:
Client
The client associated with the outstanding balance
Current
Balances that are still within payment terms
Aging Buckets
Amounts overdue based on how many days past due the invoice is (for example, 31–60 days, 61–90 days)
Total
The total outstanding balance across all aging buckets, including applicable credits
Permissions And Access
Report location: Billing > Reports > Aged Receivables
Required access:
Billing reports
Assigned client access
Users will only see balances for clients they are permitted to view.
How Aging Is Calculated
Invoices are grouped into aging buckets based on how many days they are past due.
The system calculates aging by comparing:
Invoice date and payment terms
Against the current date
Each invoice is placed into the appropriate bucket:
Current
31–60 days overdue
61–90 days overdue
Over 90 days overdue
Totals are calculated per bucket, then summed to show total receivables
Example AR Summary
If a firm has the following outstanding balances:
$5,000 current
$3,000 overdue by 31–60 days
$2,000 overdue by 61–90 days
$1,000 overdue by over 90 days
The AR Summary would show:
Current: $5,000
31–60 Days: $3,000
61–90 Days: $2,000
Over 90 Days: $1,000
Total Receivables: $11,000
This view helps firms quickly assess risk and prioritize follow-ups.
Removing Deleted Clients Or Invoices From AR Reports
If a deleted client appears in the AR Summary unexpectedly, it means at least one associated invoice is still active.
Option 1: Remove Via The Aged Receivables Detail Report
Navigate to Billing > Reports > Aged Receivables Detail.
Click Customize and filter for the specific client.
Select the invoice to open it.
Use the three-dot menu and choose Archive.
Archiving removes the invoice from AR aging immediately.
If full deletion is required:
Go to Archived Invoices
Delete the invoice from there
Option 2: Remove Directly From A Linked Invoice
Open the Aged Receivables Detail report.
Select the hyperlinked invoice associated with the deleted client.
Archive or delete the invoice.
Once the invoice is removed, the client will no longer appear on the AR Summary.
Additional Notes On Archiving
Archiving Preserves Financial History
Invoices remain accessible for records and audits while staying out of active AR reports.
Client Deletion Is Non-Cascading
Deleting a client does not automatically delete invoices to prevent accidental loss of financial data.
Invoices must be archived or deleted individually.
Summary
The Aged Receivables Summary report provides a clear snapshot of what clients owe and how long balances have been outstanding. Understanding what’s included, how aging is calculated, and how archiving affects AR reports helps firms keep receivables accurate, actionable, and audit-ready.
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